- Program Manager Program in Christian Spirituality and Clinical Pastoral Education Office Support
- Vocations Associate
- ASSISTANT DIRECTOR OF FINANCIAL AID - GTU POSITION
The Controller manages the daily operations of the Business Office and is responsible for all accounting functions, financial reporting, budget management, and related systems. The Controller supervises two staff accountants and represents the Business Office on working groups with Student Services, Academic Programs, and Events & Conference Services.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
General Ledger Accounting
- Approve general ledger journal entries prepared by staff
- Maintain the Chart of Accounts
- Maintain general ledger report formats
- Prepare and enter journal entries for unusual transactions
- Manage monthly close procedures and review all monthly reconciliations
- Prepare quarterly FRX reports and work with the VP Finance to produce interim financial statements for the Board
- Work with VP Finance to draft annual operating budgets
- Monitor monthly budget to actual reports and distribute to Budget Managers
- Prepare and monitor budgets for Administration and the Business Office
- Provide guidance to Budget Managers for monitoring department budgets and controlling costs
AP, Student AR, Cash Receipts
- Manage accounting staff responsible for AP, AR, and Cash Receipts processing
- Authorized signer for operating bank accounts – review & sign AP checks processed weekly
- Prepare or review journal entries for ACH activity on daily bank statements
- Review daily Cash Receipts and approve daily bank deposits
- Prepare or review monthly Student AR Aging, establish collection procedures, and set registration blocks
- Prepare annual 1099 and 1098T reports
- SFTS contracts with ADP for payroll processing – Controller maintains primary relationship with ADP
- Review ADP Payroll Report prior to submission
- Prepare or review Payroll journal entries
- Prepare or review benefits payments and journal entries for TIAA CREF pension, Kaiser Healthcare, and other benefits programs – LTD, Life Insurance, Vision & Dental
- Work with Director of Human Resources to account for benefits programs
- Monitor vacation, sick leave, and all changes to employee compensation & benefits including special circumstances affecting ordained persons and faculty housing.
- Authorize and process monthly/quarterly governmental payroll tax and information reports.
- Monitor daily cash position of bank Operating Account
- Maintain cash forecast for long-term cash needs
- Prepare Cash Withdrawal and Investment requests for Graystone Investment Advisors
- Prepare monthly bank reconciliations
- Initiate cash transfers from the Student Loan Account to the Operating Account
- Review monthly reconciliation of GL to Raisers Edge Database prepared by staff
- Determine proper gift posting to endowment, annual fund, and restricted funds
- Insure proper posting of stock gifts and online gifts
- Establish appropriate internal controls for gift processing, deposits, and coding
- Manage the interim review and the annual audit by external audit firm – June 30 fiscal year end
- Prepare all lead sheets, audit questionnaires, and worksheets
- Analyze all balance sheet asset and liability accounts
- Calculate YE adjusting entries for bad debt, depreciation, and other balance sheet adjustments
- Work with VP Finance to prepare draft Financial Statements & Footnotes
- Manage the A-133 annual audit
- Policies & Procedures Manual - Update and maintain the PPM located on the SFTS Network and assist other departments in updating policies and procedures.
- Property, Plant, & Equipment - Select a software program to create a Fixed Asset Register. Reconcile and transfer PP&E currently maintained on Excel Spreadsheets to the Fixed Asset Register.
- Insurance – prepare annual application for Property & Casualty, Auto, Educators Legal Liability, Workers Compensation
- Property Leases – Track payments, annual rental increases, and work with VP Finance to negotiate new lease arrangements for rental of seminary property to outside tenants.
Education/Training: BA/BS in Accounting or related business degree required. CPA certificate required but does not have to be current.
Experience: Minimum five years experience in an accounting function with a minimum of two years supervisory experience. Prefer experience with a not-for-profit organization, particularly an educational organization.
Special Skills: Proficient with windows based software systems, word processing, spreadsheet, and database programs. Able to work in a variety of computer software systems and FRX reporting applications.
Strong oral and written communication skills.
Able to work effectively and collaboratively across departments and with staff, faculty, and students.
Good project management skills. Ability to analyze and summarize data in a clear and concise manner and to design processes and procedures that make the best use of limited resources.
Attention to detail. Ability to organize and prioritize work.
Maintain a positive and friendly attitude and be willing to take on new responsibilities as needed.
Experience in managing staff , delegating work effectively, and providing training as needed.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit, to use hands and fingers, and to talk or listen. The employee is occasionally required to stand, walk, and reach using hands and arms. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.
SFTS is an equal opportunity employer
Please send resume and cover letter to firstname.lastname@example.org or fax to 415-451-2829 or mail to Human Resources, SF Theological Seminary, 105 Seminary Road, San Anselmo, CA 94960
Program Manager Program in Christian Spirituality and Clinical Pastoral Education Office Support
Nearly twenty-five years ago, San Francisco Theological Seminary (SFTS) created its pioneering Program in Christian Spirituality (PCS). Within the mission of the seminary, the PCS envisions and implements a number of programs that seek to equip women and men to discern and respond to the movement of the Spirit in their own lives and in the world. The programs and ministries of the PCS include the following:
- Diploma in the Art of Spiritual Direction – DASD (a three-year diploma program that offers training in the arts and skills of spiritual direction)
- Spirituality concentration within the SFTS MDiv program
- Doctor of Ministry degree, with emphasis on Pastor as Spiritual Leader (DMin/PSL)
- Diploma in Spiritual Formation Studies
- Center for Nature and Christian Spirituality (a partnership program with Westminster Woods)
- Together in the Mystery (a training program in supervision for spiritual directors)
- Spirituality retreats, including an annual summer Preachers Retreat (Before the Cradle and Beyond the Cross) and an annual wilderness quest (Sacred Quest)
- Coordination of sabbatical retreats for pastors on campus
- Support of the retreat programs of Companions on the Inner Way
- Outreach programs to and with the local churches
- Support for various other spirituality programs of the seminary
Participants in these programs include pastors, laypersons and other professionals who serve the church all across North America and beyond.
The Program Manager Position – 30 hours per week
The Program Manager for the Program in Christian Spirituality works closely with the Director of the Program in Christian Spirituality in order to carry out the mission of the Program and to effect its concrete implementation. A major annual focus of the work of this position is the January Intensive session of the DASD and DMin/PSL. A major focus of the work in July is the annual preachers’ retreat. In the coming year/s, the Program Manager will also work alongside the PCS Program Director in developing new programs for students, pastors, laity, spiritual directors, and supervisors of spiritual directors.
Responsibilities related to the Program in Christian Spirituality:
The primary responsibility of this position is for the management and administration of the programs of the Program in Christian Spirituality, in collaboration with other seminary staff, program staff, and program partners. Responsibilities include the following:
- Supports prospective students and program participants in discernment and the admissions/registration process
- Sends out application packets in response to telephone and written inquiries
- Tracks communication with those who inquire about the programs
- Responds to incoming program email and answers the office phone, directing communication to the appropriate person(s)
- Sends out mailings/e-mailings of letters and materials to students and staff as needed
- Composes such letters where and when appropriate
- Manages database for & coordinates e-mailing of “Spirit Rustlings” bi-annual e-newsletter
- Manages Program’s webpage, Facebook page, and other internet communications, in collaboration with the PCS Director and the SFTS communications department
- Oversees and manages the programs online materials and communication related to the supervision component of its DASD, working closely with the programs Co-Directors of Supervision
- Helps prepare annual fundraising appeal letter and mailing
- Administers program budgets, in compliance with seminary financial policies and procedures
- Processes payments, reimbursements, invoices, tax forms and other business payments and documents, pursuant to the financial policies of the seminary and in collaboration with the Business Office
- Prepares contracts for contract workers
- Handles orders and purchases of CDs and sheet music produced by the program, reimbursement of royalties, and record keeping for these transactions
- Receives application fees and student housing and tuition deposits
- Purchases refreshments and supplies for January intensive
- Collaborates with the PCS Director and SFTS communications department in planning, designing, and placing advertising
- Monitors advertising placements
- Works with SFTS communications department to update program brochures
- Works with Director of Conference Services, Director of Student Housing, staff members, and students to determine and place students and on-site staff members in appropriate housing for January intensive and other on-campus program events
- Deals with all housing issues that arise during the January intensive with the appropriate responsible persons, e.g., Director of Conf. Srvcs., Maintenance Department, etc.
Preparation of Materials
- Prepares and copies files for admissions committee meetings
- Copies (with student help) all necessary materials for the January intensive
- Updates materials from year to year as needed, e.g., supervision materials, application materials, etc.
- Works with instructors, seminary staff, and outside vendors in the printing of course readers and student pictorial directory
- Prepares staff binders with lists and schedule for January Intensive
- Assembles student program folders
Filing and Database Maintenance
- In conjunction with Director of Program, maintains up-to-date student files in compliance with seminary policies
- Keeps general files in order
- Maintains database of students, graduates, staff/faculty, and program supporters
- Starts application files and receives application forms and materials
- In conjunction with the Director of the Program, records student grades in individual files, on hard copy, and in electronic files
- Returns graded papers to students
- Communicates student grades to SFTS Registrar
- Meets regularly with Program Director
- Attends monthly SFTS staff meeting on behalf of the PCS
- Staffs PCS/DASD Admissions Committee Meetings
- Staffs PCS Advisory Board Meetings
Clinical Pastoral Education Office Support (10 Hours per week)
The Program Manager also supports and coordinates the admissions processes of the seminary’s Clinical Pastoral Education (CPE) program, working closely with the Director of that program.
Provide administrative support for the Director of Clinical Pastoral Education Program and the Professional Advisory Council per Accreditation Standards for ACPE, Inc. (Association for Clinical Pastoral Education, Inc.) and including office management and academic support across all degree programs as related to Clinical Pastoral Education at SFTS. (Note: The Shaw Chair for Clinical Pastoral Education Program has teaching and program responsibilities for the M.Div., MA, D. Min. Programs and Community Outreach/Education/ Liaison.)
- Act in all administrative duties for CPE across SFTS campus and the GTU.
- Responsible for all administrative aspects of Clinical Pastoral Education program and compliance with ACPE accreditation standards.
- Exercise independent decisions and judgment regarding student referrals across SFTS campus, the GTU, and the general public.
- Assist Director in developing department budget, including accurate perfected expenses. Track monthly compliance and productivity.
- Provide leadership for all department events and programs, including critical decision making for event planning and logistics.
- Manage payment systems for Director, all contractors and purchase services within budget guidelines; including honorarium for lecturers, adjunct faculty, CPE Handbook and other CPE materials, travel expenses, event expenses, and student assistance.
- Independent decisions regarding database software upgrades, filing systems and student tracking systems.
- Responsible for reporting all maintenance issues for CPE Program and Shaw Chair for CPE.
Job Requirements: Education and/or experience equivalent to a Bachelor’s degree in a related filed preferred. Excellent communication and interpersonal skills. Excellent organizational and administrative skills. Excellent grammar, spelling, editing, and composition skills. Strong computer skills: Microsoft Windows, Outlook, Word, Excel, and Access. Ability to manage complex calendar. Multi-task oriented. Detail/accuracy oriented. Professional demeanor. Strong attention to detail and follow through. Show initiative and good judgment in decision-making. Main confidentiality.
To apply: Send cover letter and resume to email@example.com or mail to Bonnie Desmond Blank, Dir – Human Resources, San Francisco Theological Seminary, 150 Seminary Road, San Anselmo, CA 94960.
SFTS is an equal opportunity employer.
San Francisco Theological Seminary offers graduate theological education in San Anselmo, California. The Vocations Associate will provide administrative support for SFTS Vocations Department, which oversees recruitment, admissions, field education, and career services.
Essential Duties and Responsibilities include the following. Other duties may be assigned:
- Support communication with prospective students, students and interns, internship supervisors, career referral networks and other constituencies via telephone, email, and campus visits
- Maintain prospective student database (Salesforce data management system) and field education database: prepare various reports for marketing, accreditation, administrative and Board of Trustee meetings
- Maintain applicant files for masters programs; communicate regarding file status with applicants; support Admissions Committee’s review of applicant materials
- Maintain vocational advising files, including internship materials and advising notes
- Provide overall support services for vocations department
- Prior office or administrative assistant experience required
- Experience in a faith-based, nonprofit or educational environment preferred
Computer Skills Required:
- Programs: Microsoft Office suite (Word, Excel, PowerPoint, Access, Outlook); familiarity with Salesforce data management system a plus
- Word processing skills; experience with mail merge
- Experience maintaining databases and managing communications
- Strong communications skills, both verbal and written
- Highly organized and self-motivated, creative problem solver
- Positive, personable, and flexible
- Comfort in working in a faith-based environment
- Competent in communicating with people from a wide-variety of socio-economic, racial-ethnic, and religious backgrounds, and nationalities
- Contribute positively to a collaborative working environments of Vocations Department and Student Services
Direct Supervisor: Associate Dean for Vocations
Key Working Relationships: Director of Program Outreach, Dean of the Seminary, Associate Dean of Student Life/Chaplain, Director of Student Services, Coordinator of Academic Affairs/Associate Registrar, student workers
Position: 32 hours per week with benefits, Non-exempt
San Francisco Theological Seminary is an equal opportunity employer. SFTS is a seminary of the Presbyterian Church (U.S.A.) and a founding member of the Graduate Theological Union.
To apply: Send resume to firstname.lastname@example.org or fax to 415-451-2829 or mail to San Francisco Theological Seminary, 105 Seminary Road, San Anselmo, Ca 94925
ASSISTANT DIRECTOR OF FINANCIAL AID - GTU POSITION
The Assistant Director of Financial Aid (ADFA) is a full time position with regularly scheduled and routine work hours required. Under the supervision of the Financial Aid Director (FAD), the Financial Aid Assistant Director provides assistance for the day-to-day operations, with the primary responsibility of overseeing the technical operations of financial aid administration, including the development of efficiencies in Ellucian Colleague together with the ODS reporting tool, with the overall goal of ensuring compliance with federal regulations and institutional policies. The ADFA assists in the development, implementation and administration of federal and institutional financial aid programs and policies. Further, the ADFA assists the FAD in the management of financial aid award budgets for member schools. The ADFA provides financial aid counseling to students and prospective students, performs need analysis and determines and communicates student eligibility for aid. In the absence of the Director the ADFA will assume responsibility for the Financial Aid Office.
ESSENTIAL JOB DUTIES & RESPONSIBLITIES:
- Assist the Director of Financial Aid in the management of the day-to-day operations and activities of the Financial Aid Office.
- Read, interpret, apply and explain complex laws, regulations, policies and procedures regarding student financial aid and awards.
- Oversee the import and export of student loan processing, the reconciliation of Direct Loan funds; troubleshoot Direct loan issues via Ellucian Colleague, COD and SAIG.
- Serves as a liaison between IT and the FAO to review system patches provided by Ellucian, regulatory releases, upgrades, enhancements and corrective issues, and is responsible for testing and ongoing monitoring related to TDClient and the Financial Aid components of the Ellucian Colleague system.
- Prepare monthly reconciliation reports using DL Tools, COD, and Ellucian Colleague.
- Operate ED software systems to download Institutional Student Information Records.
- Generate reports using the ODS reporting tool to compile financial and statistical reports.
- Under the leadership of the Director of Financial Aid, manage the evaluation of the financial aid budget and distribution of institutional aid for assigned school(s), within the policies established by the Financial Aid Office and designated institution(s).
- Perform need analysis, verification and packaging and ensure the accuracy of student financial aid awards.
- Assist the FAD with the administration of the work-study program.
- Under the leadership of the FAD, coordinate and implement the debt management and default prevention activities of the financial aid office. This includes the following: planning and coordinating entrance/exit counseling events, presentations
and workshops; other duties and projects related to debt management and default prevention.
- Work with consortium member schools and institutional staff as assigned to gather and provide data, complete tasks and work cooperatively on behalf of the Financial Aid Office.
- Counsel students and prospective students regarding financial aid.
- Assist the FAD in providing work direction and training to the Financial Aid Assistant.
- Work cooperatively with the Financial Aid Advisor.
- Perform general office procedures in various areas of financial aid administration.
- Special projects and duties as assigned.
MINIMUM QUALIFICATIONS REQUIRED:
Education: Bachelor's degree, or equivalent experience, is required.
Experience and Special Skills:
- Several years of progressively responsible financial aid experience;
- Detailed knowledge of federal financial aid regulations, processes and practices related to the programs administered by the FAO;
- High-level, directly-related experience with Ellucian Colleague systems in an institution of higher education in the field/area of financial aid;
- Demonstrated leadership and management qualities that foster a cooperative work environment;
- Experience formulating policy and implementing new strategies and procedures to maximize efficiency in the delivery of student financial aid;
- Experience in performing need analysis and federal verification and packaging aid;
- Ability to exercise independence in areas of professional judgment;
- Experience in the analysis and management of a financial aid award budget;
- Ability to work independently and to prioritize responsibilities;
- Strong customer service skills;
- High comfort level with technology and software applications required in the financial aid process, including Microsoft Office (Excel, Word, PowerPoint), Ellucian Colleague, COD, EDConnect, EDExpress or other integrated software; and Internet and e-mail proficiency;
- Experience in counseling students and prospective students in all aspects of financial aid.
APPLICATION INSTRUCTIONS: Qualified candidates should email cover letter, resume and salary requirements to: email@example.com