|Employment Opportunities at SFTS
Current Open Positions
Founded in 1871, San Francisco Theological Seminary (SFTS) is a WASC accredited graduate institute of higher education, preparing future church leaders.
Reporting to and in partnership with the VP - Fund Development, the Development Director (Director) will spearhead the annual and grants development efforts, as well as Alumni Relations, as SFTS launches a growth program. The Director will oversee, plan, direct and execute a comprehensive, scalable annual development program, building and sustaining a broad base of engaged donors.
Essential Duties and Responsibilities:
The Director will sustain and build a robust annual donor base and will:
Reporting to and working in close collaboration with the Vice President of Development, the
Director will design and execute a comprehensive annual giving development strategy.
The Director will be part of the management team that supports building a Major Giving program (soon to include a Capital Campaign), re-launching a Planned Giving program (which has a substantial endowment), and will be an integral part of conducting and utilizing research, prospecting, and application to multiple donor sources.
- Review and enhance strategy to sustain and grow Annual Giving
- Work with and supervise the Director of Annual Giving (who is the chief liaison to the Auxiliary, oversees Special Events and supervises the Donor Data Base Manager)
- Oversee conference services (two employees and 120 overnight rooms, multiple public rooms and spaces on a 14 acre site)
- Serve as the chief liaison for Alumni Relations, staffing the Alumni Council
- Develop and maintain key long-term relationships with donors and prospects
- Carry a portfolio of key donors,
- Reestablish, grow and oversee (tracking) a grants program.
Development/Fundraising: Proven success from multiple donor channels. Understanding
of detailed donor and prospect segmentations for multiple-phase direct mail campaigns.
Analytical skills and ability to identify and respond to issues/opportunities in a timely
manner with a controlled demeanor, while juggling multiple priorities
Project Leadership: Experience in planning, leading, and managing development
projects, including coordinating with peers to achieve desired outcomes, and tracking and reporting on progress to senior managers/board of directors
Entrepreneurial Spirit: Takes initiative and actively seeks to deepen current donor relationships and to forge new ones
Skilled in creating powerful, compelling written and oral communications for fundraising. Ability to convey complex ideas through brief, simple materials. Experience and credibility when presenting materials to external audiences
Gets others to accept ideas by using convincing arguments, creates a win-win situation and responds appropriately to key stakeholders
Collaboration: Effective at working with others to reach common goals and objectives
Relationship Building: Skilled at establishing and cultivating strong relationships with peers across different levels of the organization, internally and externally; possess outstanding relationship building with all donors, Trustees, and volunteers.
- BA (required), MA (a plus)
- 5-plus years experience in development
- CFRE or CFRE eligible a plus
- Faith based experience a plus, including an understanding of, and appreciation for, the mission and ministry of SFTS
- Demonstrated excellence in organizational, managerial, and communication skills
- Knowledge of Raiser's Edge
- Experience with database management, Microsoft Word, and Excel
- Excellent writing skills
- Strong Interpersonal Skills
- Team Player
While performing the duties of this job, the employee may be exposed to outside weather. The noise in the office is moderate. The views are lovely and most employees have individual offices. Some travel is expected.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions to sit, talk, hear, stand use hands and fingers. Occasionally required to walk, stoop, and lift up to 10 pounds. Must have valid California driver’s license, and be able to drive their own vehicles to meetings in the Bay Area, and be available to travel up to 10 % of the time, often over night on the West Coast.
Key Working Relationships:
Vice President for Institutional Advancement
Director of Annual Gifts
Director of Communications
Salary commensurate with experience
Excellent vacation, paid holidays, medical, and life insurance
How to Apply:
Please send a cover letter, and resume by email to firstname.lastname@example.org or mail to Bonnie
Desmond Blank, Director – Human Resources, San Francisco Theological Seminary,
105 Seminary Road, San Anselmo, CA 94960. Resumes will be accepted until the position is filled.
SFTS is an equal opportunity employer.
Administrative Assistant for Academic Affairs - PSR
Administrative Assistant for Academic Affairs Office
Since its founding in 1866, Pacific School of Religion (PSR) has served as a multi-denominational
Christian seminary. PSR stands at a remarkable crossroads of faith and learning communities. PSR has
formal relationships with three denominations: the United Church of Christ, the United Methodist
Church, and the Christian Church (Disciples of Christ). Half of PSR's students come from these three
traditions. Other PSR students come from faith traditions as diverse as Quaker, Unitarian Universalist,
the Universal Fellowship of Metropolitan Community Churches, the African Methodist Episcopal
Church, and several other mainline denominations and new religious movements. For more
information about PSR, please visit our website at http://www.psr.edu.
General Job Summary
The Administrative Assistant for Academic Affairs provides administrative support to the Academic
Dean, Assistant Dean for Academic Affairs and Registrar, PSR faculty, adjunct faculty, visiting faculty
and emeriti faculty as well as reception support to the Academic Affairs/Admissions offices.
Responsibilities include providing administrative support for PSR courses such as assistance with class
presentations, management and processing of course readers, online classroom set-up and support
through Moodle, course evaluations, and course flyers. Responsibilities also include administrative
support for the Dean including support for faculty committees, faculty publications (photocopying and
mailing) processing correspondence for the Academic Dean and Assistant Dean; overseeing
photocopying; book ordering; Internet searches; coordinating special projects for the Dean and
Assistant Dean; event planning and supervising student workers, as needed. This is a full-time,
Essential Duties and Responsibilities
Assistant to the Dean
- Communicate accurate and appropriate academic and administrative information to others
regarding policies overseen by Dean and Assistant Dean
- Provide or oversee general administrative assistance such as copying, collating,
collecting, printing, distributing, mailing, and sending letters and emails on behalf of the
Dean, as well as manage the Dean's calendar and schedule appointments as requested.
- Send faxes, mass mailings and other high quality correspondence for the Dean that is
institutionally required (such as frequent letters of recommendation), but not personal letters,
memos and emails.
- Occasionally sign time sheets of employees of other departments overseen by Dean as
instructed by Dean, when Dean is unavailable to do so.
- Administer the process for tracking and keep record of adjunct faculty and adjunct courses and
teaching /research assistants according to Dean's requests and policies;
- On behalf of the Dean, issue and mail employment agreements/contracts for PSR
teaching/reseach assistants and adjunct faculty, and coordinate employment paperwork with the
- Collect and maintain syllabi for all PSR courses.
- Administer, collect, and maintain course evaluations.
- Maintain the Dean's files and archive materials in keeping with established record retention
- Assist Dean in calculating faculty FTE, in research for and production of reports for WASC or
other inquiries and reports for Dean's Office, as needed.
- Welcome and facilitate transition of new faculty and Dean's staff.
- Provide administrative assistance in faculty searches and reviews
- Arrange faculty activities and events, faculty and Dean's staff farewells and welcomes as
needed, which may include event planning and catering. Such events include Book
Forums, faculty collegials, faculty dinners, the annual faculty retreat, and occasional
- Coordinate campus hospitality for visiting faculty.
- Assist the Dean in other special projects, as necessary and as assigned.
- Hire, train, coordinate and supervise part-time student personnel as needed.
- Order office supplies as needed for the Dean's office.
Reception and Office Coordination
- Shares reception functions for Academic Affairs/Admissions Offices.
- Oversee the general day-to-day operation of the office.
- Faculty Support and Administrative Assistance
- Provide administrative support for faculty such as overseeing photocopying, collating
information of various kinds, printing, distributing, mailing, and sending letters and emails,
coordinating processes for gathering and printing of course Readers.
- Provide administrative support for faculty and Academic staff meetings (preparing faculty
meeting packets for 8 meetings per year), faculty search committees, faculty standing
committees, Student Services meetings, and Dean's staff meetings, any ad-hoc faculty
committees which may be created, the Academic Affairs Committee of the Board of Trustees;
duties include production of agendas, taking minutes, gathering of resource materials and
distribution of same along with minutes and meeting notices. Oversee logistical arrangements
for these committees and meetings.
- Provide, update, and distribute all orientation materials for adjuncts and teaching/research
assistants which may include communication with other departments in order to obtain office
assignments, parking permits, keys, library cards, and other "orientation" and hospitality needs
- Assist with budgetary tracking and organization as requested by the Dean.
- Provide administrative support to adjunct, visiting and emeriti faculty, including orientation,
assigning office space, and relaying email or messages to adjunct and emeriti faculty if needed.
This may include overseeing photocopying, flyer creation, mail, emails, etc., for adjuncts,
visiting and emeriti faculty.
- Provide/manage support for courses for core faculty, adjunct, visiting faculty, and emeriti
faculty including contacting vendors for reader copies of course required/recommended texts,
copying syllabi, coordinating processes for gathering and printing course Readers; posting
readers on Moodle according to established protocols; helping put together PowerPoint
presentations; setting up grading spread sheets in Excel for faculty, if needed.
- Manage and update faculty, adjunct faculty, and emeriti faculty contact information in Datatel,
website and other databases as needed.
- Facilitate textbook orders from faculty and adjunct faculty for PSR classes.
- Send faxes, mass mailings and other high quality correspondence for faculty that is
institutionally required (such as frequent letters of recommendation), but not personal letters,
memos and emails.
- Notify students and others if scheduled appointments with faculty are cancelled. Also, notify
students if class is cancelled.
- Maintain and update faculty, adjunct faculty, and emeriti faculty related pages on the PSR
- Open and sort mail if requested, and forwarding regular mail if requested, particularly for
faculty on sabbatical
- Order and maintain supplies for faculty.
- Supervise student workers doing faculty administrative support, as needed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
- A B.A./B.S. degree (A.A. possible) and two years of executive administrative experience
- Proven ability to handle confidential material accurately and with sensitivity
- Demonstrated organizational (including paper and e-file maintenance) and project
- Demonstrated reception & customer service skills, with strong interpersonal and verbal
- Ability to manage multiple projects and priorities with efficiency and careful
attention to detail
- Ability to work with frequent interruption and side conversations
- Proficiency with personal computers, preferably PC Windows based environment, and
the following applications & tools:
- Intermediate to advanced level proficiency with Microsoft Excel, Word,
Outlook, PowerPoint, and Adobe Acrobat
- Adaptable and quick to learn new software and technology
- Experienced and comfortable researching the Internet and using technological tools
- Comfortable asking questions or asking for help when needed, or when unsure
- Adept at working flexibly and being part of a collegial team environment
- Ability to work in a multi-cultural and diverse environment
- A commitment to dismantling racism and competent at cross-cultural relations
- Familiarity with higher education and religious environments
- Graphic design experience creating flyers
- Knowledge of, scanning software, and Datatel/Banner/Ellucian database systems
- Familiarity with web production content management systems and basic HTML
Interested candidates should send resume and letter of application addressing specifically the
qualifications of this position to: email@example.com
Please put "Academic Office Admin Asst" in the subject line.
We will continue to accept applications until the position is filled.
PSR is an Equal Opportunity Employer